December 10, 2009

gptip42day - GL Posting - Summary or Detail?


Did you know you can choose to post transactions in the GL coming from other series in either Summary or Detail?  Take payroll entries, for instance.  You may want to have them post in summary so you don't have 100's of individual check amounts in your payroll payable account. Of course, which method you choose depends on your specific business needs.

There are two places in GP to set Summary or Detail Posting, in Posting Setup and in Account Maintenance.

Tools>Setup>Posting>Posting


* click image to enlarge

Here, you can set the posting method globally, by transaction Series and Origin, by selecting 'Transaction' or 'Batch' in 'Create a Journal Entry Per'.  Or, you can set the posting method by account by changing the 'Level of Posting from Series' from Detail to Summary or vice versa in the Account card.

Cards>Financial>Account


* click image to enlarge

Note that if you want to make the selection in the Account card, you must choose 'By Batch' in the Posting Setup window and check the 'Use Account Settings' window.

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